How our SRA investigations solicitors can help

For any solicitor working in England and Wales, being investigated by the Solicitors Regulatory Authority (SRA) can be an extremely daunting prospect. SRA investigations can take a long time. If the charges are ultimately proven they may result in significant sanction, including being fined and/or struck off. Investigations can lead to parallel investigations by other regulators and, in extreme cases, even criminal prosecution.

In common with other professional regulatory bodies, the SRA has, in recent years, expanded its remit to police behaviours that were previously considered ‘private’. These matters are usually extremely sensitive and can involve criminal law crossover.

The process of engaging with the SRA has accordingly become much more complex. Whereas previously an under-investigation solicitor may have considered seeking specialist representation only if their case went all the way to the Solicitors Disciplinary Tribunal, it is now increasingly common to instruct a regulatory law expert much earlier in the investigation process.

Hickman & Rose specialise in defending solicitors under investigation by the SRA. Our expert regulatory lawyers have achieved significant successes for solicitor clients not only at the SDT, but also in persuading the SRA to take no further action and in negotiating pre-action settlements which enable solicitors to move on with their careers with their reputations intact.

Anyone facing the sort of highly sensitive and potentially damaging issues these investigations involve should seek specialist advice. Dealing with the investigation process is a daunting undertaking, but the sanctions, if found culpable, can be severe.

The SRA investigation process

As the regulatory body for solicitors practising in England and Wales, the SRA has wide powers of investigation into allegations of misconduct both by law firms and individual solicitors. While the SRA can determine some matters itself (and has power to issue sanctions in relation to them) it refers the most serious matters to the Solicitors Disciplinary Tribunal (SDT), where it acts as prosecutor.

Most SRA investigations start when the authority receives a complaint. This may be from a client, a third party, an opponent or due to a self-report. However, SRA investigations can also come about through reports from the Legal Ombudsman, from another regulator such as the FCA or the ICO, from the police, and even following media coverage.

Having decided to investigate, the SRA will appoint an Investigator who has the power to require attendance at interviews, provision of information and documents, and permission to carry out on-site inspections.

The subject of any SRA investigation is entitled to be represented throughout the investigation process, including during any interview (which is always recorded). Anyone who is approached to be interviewed or provide documentation is strongly advised to seek legal advice before engaging with the Investigator.

After completing his or her enquiries, the Investigator will prepare a report, in which any alleged breaches of the SRA’s codes, standards, principles or regulations are set out. If issues of professional misconduct are raised in the report, the SRA will alert the solicitor or firm by giving notice to them. The solicitor or firm has the opportunity to respond in writing to this notice.

The SRA then makes its disciplinary decision. If it decides the matter is serious enough to merit referral to the SDT, it will prepare an application to the Tribunal detailing the allegations and the factual basis upon which they are made. The SDT reviews this, and if it agrees that there is a case to answer, it will serve the statement and supporting evidence on the solicitor or firm concerned and SDT proceedings will follow.

If the SRA determines that the matter falls below the threshold for referral to the SDT, then its sanction is normally a rebuke, fine or Regulatory Settlement Agreement (RSA), more details on which are below.

The Solicitors Disciplinary Tribunal (SDT)

The Solicitors Disciplinary Tribunal (SDT) is an independent body which adjudicates alleged breaches of the SRA rules and regulations which are applicable to solicitors and their firms. The SRA acts as prosecutor in SDT proceedings.

Proceedings before the SDT are governed by the tribunal’s own rules and procedures. Hearings are adjudicated by a Panel of three members, usually two professional solicitor members and one Lay member. The burden of proof lies on the SRA, which must convince the Panel to the civil ‘balance of probabilities’ standard.

If the SRA’s case is proven, the sanctions available to the SDT panel include the ability to strike the respondent solicitor off the Roll, to suspend them from practice, pay an unlimited fine, and pay the costs of the SRA’s prosecution.

Settling an SRA investigation

In some cases, simply being investigated by the SRA holds the potential to be reputationally and financially ruinous. Some solicitors are therefore keen to come to an agreement with the regulator at an early stage.

Regulatory Settlement Agreements (RSAs) are one means to achieve this. An RSA is an agreement to end disciplinary proceedings sometimes without the need for a hearing before the tribunal in which the terms can be negotiated. They can be a quicker and more cost-effective way of dealing with disciplinary allegations.

Even if a matter has been referred to the SDT, it may still be possible to conclude the case without a full SDT hearing by way of an agreed outcome whereby the solicitor has a say in how the matters are publicly presented.

Frequently Asked Questions (FAQs)

How do I know whether the SRA are investigating me?

Any individual solicitor under investigation will usually be informed of this by the SRA. However, in cases where the SRA suspects that informing the subject may prejudice its investigation, it can start without first notifying them.

The SRA can inform an individual’s employer and firm management of its actions as well other regulators if applicable. It also has powers to contact third parties in order to obtain evidence.

How should I respond to an SRA’s notification of investigation?

Precisely how a solicitor should respond to a notification of SRA investigation will always be case dependent, but it is generally advisable to adopt a proactive attitude to the regulator.

An early explanation of why an investigation is unmerited – coupled with timely presentation of evidence backing this up – can enable the regulator to understand that the matter may be different to how it was perceived.

What should I do if I receive an Explanation With Warnings (EWW) letter?

In general it is prudent to take specialist advice before replying to an Explanation With Warnings letter as the best way to respond will always be case dependent. Certainly an Explanation With Warnings letter should never be ignored.

What punishments are available to the SRA?

The SRA itself has powers to impose sanctions against a firm or an individual without the need to refer them to the tribunal. They include a fine, a rebuke and a reprimand.

Can I keep an SRA investigation private?

The SRA does not generally publicise the fact that it is undertaking an investigation. However, any decision it makes, such as a decision to enter into a Regulatory Settlement Agreement or to refer a case to the SDT, will usually be published on its website.

In most cases the SRA will write to the respondent to inform them of the proposed text of such a website announcement, at which point the respondent can make representations.

Settling an SRA investigation by means of Agreed Outcome or Regulatory Settlement Agreement will normally not prevent the fact of the investigation becoming public, but does prevent the matter going to a public hearing.

What punishments are available to the SDT?

Sanctions available to the SDT panel include the ability to strike the respondent solicitor off the professional Roll, to suspend them from practice, pay an unlimited fine, and pay the costs of the SRA prosecution.

As a matter of principle, the SDT does not normally award costs to any vindicated respondent in an SDT hearing unless there is a “good reason” to depart from the usual position.

Can I keep an SDT hearing private?

The general principle is that SDT hearings are public meaning members of the public and the media may attend with the latter able to report proceedings including evidence adduced and the panel’s decisions.

There are certain limited circumstances when it can be successfully argued that the proceedings should be held in private.

What should I do if I receive a Rule 2.3 Notice letter?

A Rule 2.3 Notice letter is a formal letter from the SRA setting out its allegations and giving the solicitor of firm the right of reply. In general it is prudent to take specialist advice before replying to a Rule 2.3 notice letter as the best way to respond will always be case dependent.

Certainly a Rule 2.3 Notice letter should never be ignored.

Our SRA investigations experience

Led by partner Andrew Katzen, Hickman & Rose’s regulatory department specialises in acting for solicitors in the SRA investigations. Andrew has spent many years advising and representing solicitors and law firms. He often works alongside partner Claire Wallace, a regulatory law and professional discipline specialist.

The regulatory team’s experience working for both solicitors and barristers gives its lawyers a deep understanding of how robustly advance clients’ interests whilst not alienating the regulator.

A significant part of the regulatory team’s work involves providing professional disciplinary advice and representation to individuals whom the firm also represents in relation to criminal allegations. By offering both services together, we are able to provide clients with complete legal solution to the issues which are most likely to seriously impact on their liberty and livelihood.

Hickman & Rose are acting in the SRA’s biggest ever intervention of a law firm. In recent years our lawyers have achieved significant success for clients including:

• A partner and head of department of a well known law firm accused of misappropriating a substantial sum from a client account. This matter was settled without the case being referred to the Tribunal.

• A partner in an international law firm investigated for evasion of tax in his personal affairs. This matter was settled without the case being referred to the Tribunal.

• A solicitor investigated by the SRA and the ICO for numerous breaches of data protection legislation by transmitting highly sensitive information about clients without consent. Following representations by us, no action was taken.